Submit Your Film

Privacy Policy

Effective Date: 04-01-2025

This privacy policy (“Privacy Policy”) outlines how Piney Woods Film Festival (PWFF), its agents, subsidiaries, and affiliates (collectively referred to herein as “PWFF”, “we”, “our”, or “us”) collect, use, and protect your information in connection with your use of our website, www.PineyWoodsFilmFestival.com, and associated digital properties (the “Site”). PWFF is committed to respecting your privacy. Please read this Privacy Policy carefully. Your use of this Site constitutes your acceptance of this Privacy Policy and our Terms of Use. If you do not agree, please exit the Site.

This Privacy Policy may be updated from time to time, and any changes will be posted here. By continuing to use the Site, you agree to the revised terms. This Site operates in the United States. If you are accessing it from outside the U.S., you consent to the transfer of your information to the United States.

This Privacy Policy Covers:

  • What personally identifiable information (“PII”) we collect

  • How we collect your PII

  • How we use your PII

  • How we share your PII

  • Security of your information

  • How to update your information

  • Notice to California residents

I. WHAT & HOW WE COLLECT PII

A. PII Generally

We collect PII—such as your name, address, email, phone number, or payment details—when you:

  1. Purchase festival passes, merchandise, or services from PWFF or its affiliates

  2. Apply to participate in PWFF events, submit entries, or take part in surveys

  3. Communicate with us directly via email or web forms

  4. Choose to create a personalized experience on the Site

Information you provide to third-party websites linked from our Site is not governed by this policy. Please refer to those sites’ privacy policies.

B. Children’s Privacy

Our Site is not intended for users under age 13. PWFF does not knowingly collect information from children under 13 without verified parental consent. If you believe we’ve collected data from a child under 13, contact us at support@pineywoodsfilmfestival.com.

C. Registration & Third-Party Login

Certain features require you to register and provide PII. This includes purchasing badges or submitting content. You may also choose to sign in via social media (e.g., Facebook), in which case we may collect associated details such as name, profile image, location, and email.

If you purchase registration credentials or passes (“Badges”) through the Site, your purchase is subject to the PWFF Registration and Credentials Terms and Conditions (“RCTC”).

All payment information is processed through third-party services like PayPal. PWFF does not store or retain your financial information. Please review PayPal’s Privacy Policy before completing a transaction.

D. Cookies

We use cookies to improve user experience and analyze site traffic. Cookies help us understand your interaction with our content, personalize services, and deliver targeted advertisements. You can manage cookie preferences through your browser settings.

E. Google Analytics

PWFF uses Google Analytics to collect anonymous demographic and usage data, helping us improve the Site and tailor our outreach. We do not merge this data with your PII. You can opt out using Google’s Opt-Out Tool.

F. Web Beacons

We may use web beacons in our Site and emails to track engagement anonymously and understand user behavior. These are tiny graphics used to monitor activity without collecting PII.

G. Emails & Newsletters

Engagement with our emails (e.g., link clicks) may be tracked using redirects through our service providers. This helps us evaluate the effectiveness of our communications and tailor future messages.

H. Third-Party Data Collection

Advertisers or partners may use cookies, beacons, or redirect tracking to monitor performance. PWFF is not responsible for the practices of these third parties. Please consult their privacy policies for details.

I. Public Forums

Any information you share in PWFF forums or public comment sections may be seen and used by others. Exercise caution when posting PII in public spaces.

J. Contacting PWFF

Avoid sending sensitive or proprietary information via email. While we aim to respond promptly, we cannot guarantee response times.

K. Location Services

If enabled, PWFF may use your device’s location to share event-specific updates or venue information. You can opt in or out via your device settings.

II. DISCLOSURE OF YOUR PII

A. General Use

PWFF uses your PII to fulfill requests, process transactions, provide customer support, personalize experiences, and communicate event updates. We may also use aggregated, non-personal data for analytical purposes.